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To someone who doesn't work with words, an article about outlining software must sound pretty dry. Jump desktop (rdp vnc fluid) 8 3 11. An outline can be made using just about anything from a full-featured word processor to a basic text editor — it's all just text. Sometimes, when I'm in a hurry, I'll whip up an outline in BBEdit, Evernote, or the Drafts app on my iPad using simple tabs or dashes to denote levels of the hierarchy.
So what's the point of an outlining application? If it's good, it makes the act of outlining less intrusive so you can focus on organizing the information. As you're building an outline initially, the application gets out of the way, and when you need to rearrange things later, it doesn't trip you up with hard-to-find commands or an overburdened interface.
OmniOutliner, from The Omni Group, is one of the few applications I set to launch automatically when my Mac starts up. I don't consider myself an obsessive outliner. I don't use it as a rolling to-do list, for example, or as a way to track inventory or financial information (all of which are possible). But the articles and books I write require structure, planning, and flexibility. So, nearly every project begins life as an outline.
OmniOutliner 4, released in January 2014, caps a long span of time between major versions: OmniOutliner 3 first shipped in 2005 (before Apple switched Macs to Intel processors), and received several compatibility updates over the next 7 years. At the end of 2012, Omni Group CEO Ken Case teased a public beta of OmniOutliner 4, writing in a blog post that he had already switched to that version for his own documents.
But life happens. Or rather, Apple happens. According to Case in the latest progress update, the radical design change of iOS 7 required the company to shift its focus on retooling and adjusting other apps (OmniFocus 2 for iPhone, OmniOutliner 2 for iPad, and OmniPlan 2 for iPad).
Now that the iOS push is past, Omni has finally been able to wrap up OmniOutliner 4 for Mac. It's available directly from Omni or from the Mac App Store and costs $49.99 for the Standard version or $99.99 for the Pro version. Upgrades run $24.99 or $49.99, and anyone who bought OmniOutliner 3 since 6 January 2011 can get the update for free.
Advantages of an Outliner — Microsoft Word and some other word processors (such as Apple's Pages 4.3, but not the current Pages 5.1) include an outlining tool or separate outline view. But in those cases you're using a feature that is secondary to the task of plunking words down one after another. OmniOutliner is designed solely for outlining, with a focus on doing everything from the keyboard (my preference).
When you're building an outline in OmniOutliner, pressing the Return key creates a new row, and pressing Tab changes the row's level, making it a 'child' of the current level. If you want to create a new row above the current one, hold Shift and press Return. Since you often want to expand on an idea while building the outline, OmniOutliner offers a Note field that appears beneath the text of a row; pressing Command-‘ (apostrophe) enables the field.
I've discovered, however, that I prefer to view notes separately, which is where OmniOutliner's capability to create columns is helpful. Having columns turns the outliner into a word spreadsheet that isn't encumbered by the number-heavy approach of traditional spreadsheets like Microsoft Excel or Apple's Numbers.
Columns open the outline to more possibilities, depending on the content on which you're working. A list of current projects, for example, can include a column with date formatting to list due dates. Other column types include a checkbox, duration, number (with formatting and summary options), a pop-up list, and the default Rich Text.
The next step in outlining after collecting your thoughts is to rearrange rows, which is a dream in OmniOutliner using the keyboard. My most-used commands are those for moving rows up or down, which you accomplish by pressing Command-Control and the up or down arrow keys. Yes, you can grab the mouse, select the row, and drag it where you want (or choose Organize > Move), but the keyboard shortcuts make it possible to move whichever row (and its children) that the cursor is in.
(OmniOutliner 4.0.1, released while I was writing this article, unfortunately introduced a bug where the outline doesn't show the results of Move keyboard commands when the cursor is within a row. Closing and reopening the file reveals that the rows do move, but it's not displayed as you perform the action. Omni has acknowledged the bug, and I expect a fix to appear in the next maintenance release. Update: OmniOutliner 4.0.2, released soon after this article was published, fixed this bug.)
When an outline starts getting big, you can choose the Focus view mode to display only the current row and its children (Focus was called Hoist in the previous version of the application). You can also focus on a section by selecting it in the Contents pane of the sidebar.
Plak (linotype)font download free. Overcoming the New Feature Trap — I must admit that the list of improvements and new features in OmniOutliner 4 left me a bit befuddled. Part of that could be due to some of the excited release notes for version 4.0. For example: 'We've done away with the old style drawer in OmniOutliner 3 and have create a new Sidebar that lists the Contents of your outline, Styles, and more!'
Looking at the two versions, the same basic approach is used by both: controls for selecting styles and viewing the contents appear to the left of the main document window, only in version 3 it's called a Utility Drawer and slides out from behind the document window (an aging Mac OS X convention that is no longer in fashion).
Or take the first item in the release notes: 'Zooming — Text can now be magnified on screen without changing your print layout.' Is magnifying text really so exciting that it leads the list of improvements?
Well, yes, in a sense it is.
Thanks to higher screen pixel densities (OK, I'll admit, mostly my aging eyesight), I often find myself increasing the size of text to make it more readable. Word processors offer a zoom control that scales the text onscreen without increasing its actual size (which would throw off printing and surprise other people who read the document). Instead of monkeying with text sizes in OmniOutliner, I can now zoom the text in the same way to make it more readable.
So, it turns out that for this current OmniOutliner user (and I'm sure many others), text zooming is, in fact, a high priority new feature. It removes a pain point that I'd internalized as a cost of using the application. The feature isn't going to spur sales to new users, but it's an important addition.
This same spirit extends to the application's overall cleaner appearance compared to the previous version. The Inspector, in particular, has been stripped of complexity. In version 3, each section appears as if it, too, is an outline: click the disclosure triangle next to the Column heading, for example, to reveal its controls. The sections can also be removed to float independently or put into groups.
The Inspector in version 4 is a single entity that offers a horizontal row of icons at the top for each section and hides the settings that aren't active. I think the icons are initially difficult to parse, but placing the pointer over one reveals its identity in the title bar of the Inspector. And it does so in a clean, subtle way: the current section is in a standard roman text, while hovering over another icon reveals the name in italicized text.
The new Inspector is a better, less-cluttered use of space, although I can see how this simplification could be annoying for someone who wants to view both the Style and Column controls quickly, for instance. Omni also removed the keyboard shortcuts to toggle the sections' visibility (Command-1 through Command-5). However, those shortcuts are unmapped in the new version, so you can set them up easily in the Keyboard pane of System Preferences (under Shortcuts, select App Shortcuts and specify OmniOutliner).
It's about Style(s) — How often have you found yourself spending an inordinate amount of time configuring the appearance of a word processor? The way text appears shouldn't matter — but it does. Even when writing in a pure text editor like BBEdit (where a lot of my text is composed), the font and size make a difference. If someone were to switch my 14pt Lucida Grande with 12pt Garamond, it would be a distraction that I'd have trouble adapting to.
OmniOutliner uses character and row styles to define the look of an outline. When I update a book, I take the previous version's outline and start marking up what needs to be added and removed. I've set up character styles so I can highlight a word, phrase, or row and mark it red (delete), green (add), or blue (moved to a new section). I can scan the outline quickly and see what needs to be done. Several such colors are set up initially, including highlighting effects, and you can change or create new styles as you see fit.
Each row and column can also be styled. As you add new rows and children, their levels dictate their appearances. For example, a complex outline could be made clearer by styling all level 2 rows with blue text, or all level 3 rows could appear in a monospaced font.
Those capabilities aren't new to OmniOutliner 4, but the engine that drives them is. In fact, the application's style system was pioneered in OmniOutliner 2 for iPad, then brought back to OmniOutliner 4 on the Mac so the two platforms would work well together.
What is new are themes, both pre-formatted and user-defined, all based on styles. The approach is like using Cascading Style Sheets (CSS) on the Web: the content of a page is defined in HTML, but the formatting is controlled using defined style sheets. Making a visual change throughout the site, such as styling all headlines in a new color, requires a small edit to the CSS properties instead of hand-coding the color on each headline.
When you create a new document, the new Resource Browser presents several outline templates with pre-formatted themes. (To get a better view of one, select it and press the Space bar for a Quick Look preview.)
As with text zooming, document templates aren't some revolutionary new feature. What's good about the implementation in OmniOutliner 4 is that you can switch between themes without disrupting your outline's content (by choosing Format > Apply Template Theme). Character-level styles remain in place. For example, you could create a theme that is easier to read when projected to a room full of people (from the Mac or from OmniOutliner for iPad, a separate $29.99 app), and then switch back to your normal editing theme when you're done.
Speaking of the iPad, transferring documents from Mac to iPad and back works great through The Omni Group's OmniPresence sync system. Documents look the same, thanks to styles, and edits are reflected quickly. I use the company's free Omni Sync Server, but it's also possible to set up and run your own. (After running into limitations in iCloud's syncing capabilities, The Omni Group chose to build its own service.)
I work primarily with text in my outlines, but not through any fault of OmniOutliner's. You can embed photos, audio, and video into a row by dragging it into place. Version 4 automatically resizes media to fit the column width, and uses a new popover to control how the image appears (with a preview or as an icon), what name should be used in place of the filename, and which helper application should be used to open it.
OmniOutliner Pro Features — The standard version of OmniOutliner 4 features everything I've mentioned so far, but for even more features, you can opt for OmniOutliner Pro, which is available either as a separate purchase or as an in-app upgrade in the standard version.
Much of the difference revolves around customizing things such as line height and padding for rows and notes, the visibility of row handles, and whether child rows are automatically indented (the default) or aligned with their parent rows. There's also a setting to enable 'folded' editing, where long text in rows is truncated with the exception of the row you're currently working in.
But I suspect most people opting for the Pro version will be interested in AppleScript support, additional export formats such as Microsoft Word .docx and .dochtml (HTML), and whether notes appear inline or in a separate pane at the bottom of the outline. I particularly like the option to hide columns for clarity and to make information that I don't need to reference, but want to keep, disappear. You can also create document-specific toolbars.
Purchase and Upgrades — OmniOutliner 4 comes in two versions: the Standard version costs $49.99 from The Omni Group Store or the Mac App Store; OmniOutliner Pro 4 is $99.99 from The Omni Group Store or the Mac App Store. If you buy the standard version, you can upgrade it to the Pro version via an in-app purchase. A 14-day trial versionis available for download from Omni, which lets you preview all the features.
Due to the delay between major versions, The Omni Group is offering OmniOutliner 4 as a free update for anyone who purchased version 3 during the past three years (since 6 January 2011). If you purchased an earlier version of OmniOutliner from Omni directly, you can upgrade to the OmniOutliner 4 standard version for $24.99 and the Pro version for $49.99.
Whether OmniOutliner 4 is a compelling upgrade depends entirely on how you use it. I imagine those who build only the occasional outline won't be swayed to purchase the new version, especially if they already use version 3, which works just fine under OS X 10.9 Mavericks. Of course, if you fall within the free upgrade window, you should update right away.
On the other hand, if you can't make it through the day without structuring something into an outline, and particularly if you're already an OmniOutliner user, version 4 is a good upgrade. The cleaner interface, text zooming, and styles (especially if you work on outlines on both the Mac and the iPad) enable OmniOutliner 4 to do a better job of helping you build complex outlines without getting in your way.
Along the top of OmniOutliner's window is the Toolbar. Packed with buttons and fully customizable—even at the per-document level if you have OmniOutliner 4.2 Pro—the toolbar makes it easy for you to create spiffy outlines.
At opposing ends of the toolbar, you'll find buttons for hiding and showing the Sidebar and the Inspectors. Above those, you'll find the standard OS X window controls for Closing or Hiding the window or zooming to Full Screen mode.
At the center of the toolbar along the top, you'll see a Document Icon which you might assume does nothing other than tell you what type of file this is. But if you hold down the Command key (⌘) and click that icon, you'll get a tiny menu that shows you where the file is stored on your Mac. This is sometimes handy for when you're working on duplicated files and you can't remember where you saved the last revision.
Next to the Document Icon is the Filename. If you hover over the filename with the mouse pointer, a small chevron appears to its right. Clicking this chevron opens a small popup window, in which you can change the name of the file, add keyword/metadata tags to help make the file easier to find using Spotlight, or even move the file to another location on your Mac.
Customizing the Toolbar
As noted earlier, the Toolbar is packed with a variety of tools. However, you can customize the toolbar by adding additional buttons or rearranging their order, to suit your needs.
To customize the toolbar, choose View ▸ Customize Toolbar or Control-click on the toolbar and select Customize Toolbar. When you do, a sheet slides down from under the toolbar, revealing a slew of function-related buttons that you can drag up to the toolbar. For example, you could add the Group and Ungroup buttons to the toolbar. When you've finished making changes to the toolbar, click Done.
If you don't like the changes you've made, or if you ever want to reset the toolbar to its default set, all you need to do is drag the bottom row up to the toolbar and then click Done to save the changes. The changes you've made to the toolbar are saved along with OmniOutliner's preferences, so that you'll see the same toolbar options with every document you create.
(Pro) If you have OmniOutliner 4 Pro, you can create document-specific toolbars by choosing View ▸ Create Document-Specific Toolbar.
You'll start out with a bare-bones toolbar—containing only the Sidebar and Inspect buttons along with a long Flexible Space 'button'—to which you can add whatever buttons you'd like. If you decide later that you no longer want that custom toolbar, choose View ▸ Remove Document-Specific Toolbar and the toolbar reverts back to the default button set.
Using the Toolbar's Action Menu
If you've customized the toolbar to include the Action menu, you'll notice that it behaves slightly different from the Action menu you find in the Resource Browser.
Due to the delay between major versions, The Omni Group is offering OmniOutliner 4 as a free update for anyone who purchased version 3 during the past three years (since 6 January 2011). If you purchased an earlier version of OmniOutliner from Omni directly, you can upgrade to the OmniOutliner 4 standard version for $24.99 and the Pro version for $49.99.
Whether OmniOutliner 4 is a compelling upgrade depends entirely on how you use it. I imagine those who build only the occasional outline won't be swayed to purchase the new version, especially if they already use version 3, which works just fine under OS X 10.9 Mavericks. Of course, if you fall within the free upgrade window, you should update right away.
On the other hand, if you can't make it through the day without structuring something into an outline, and particularly if you're already an OmniOutliner user, version 4 is a good upgrade. The cleaner interface, text zooming, and styles (especially if you work on outlines on both the Mac and the iPad) enable OmniOutliner 4 to do a better job of helping you build complex outlines without getting in your way.
Along the top of OmniOutliner's window is the Toolbar. Packed with buttons and fully customizable—even at the per-document level if you have OmniOutliner 4.2 Pro—the toolbar makes it easy for you to create spiffy outlines.
At opposing ends of the toolbar, you'll find buttons for hiding and showing the Sidebar and the Inspectors. Above those, you'll find the standard OS X window controls for Closing or Hiding the window or zooming to Full Screen mode.
At the center of the toolbar along the top, you'll see a Document Icon which you might assume does nothing other than tell you what type of file this is. But if you hold down the Command key (⌘) and click that icon, you'll get a tiny menu that shows you where the file is stored on your Mac. This is sometimes handy for when you're working on duplicated files and you can't remember where you saved the last revision.
Next to the Document Icon is the Filename. If you hover over the filename with the mouse pointer, a small chevron appears to its right. Clicking this chevron opens a small popup window, in which you can change the name of the file, add keyword/metadata tags to help make the file easier to find using Spotlight, or even move the file to another location on your Mac.
Customizing the Toolbar
As noted earlier, the Toolbar is packed with a variety of tools. However, you can customize the toolbar by adding additional buttons or rearranging their order, to suit your needs.
To customize the toolbar, choose View ▸ Customize Toolbar or Control-click on the toolbar and select Customize Toolbar. When you do, a sheet slides down from under the toolbar, revealing a slew of function-related buttons that you can drag up to the toolbar. For example, you could add the Group and Ungroup buttons to the toolbar. When you've finished making changes to the toolbar, click Done.
If you don't like the changes you've made, or if you ever want to reset the toolbar to its default set, all you need to do is drag the bottom row up to the toolbar and then click Done to save the changes. The changes you've made to the toolbar are saved along with OmniOutliner's preferences, so that you'll see the same toolbar options with every document you create.
(Pro) If you have OmniOutliner 4 Pro, you can create document-specific toolbars by choosing View ▸ Create Document-Specific Toolbar.
You'll start out with a bare-bones toolbar—containing only the Sidebar and Inspect buttons along with a long Flexible Space 'button'—to which you can add whatever buttons you'd like. If you decide later that you no longer want that custom toolbar, choose View ▸ Remove Document-Specific Toolbar and the toolbar reverts back to the default button set.
Using the Toolbar's Action Menu
If you've customized the toolbar to include the Action menu, you'll notice that it behaves slightly different from the Action menu you find in the Resource Browser.
The toolbar's Action menu includes many of the commonly used options that you'll find in the Edit, Format, View, and Organize menus. Rather than spreading these out over four different menus, we've placed the ones we feel you'll use most in this compact Action menu for every doc you're working on.
Attaching Files
Outlines aren't just about text. Sure, they mostly are, but every now and then you're going to want to attach something—an image, a movie clip you've shot on your iPhone, a PDF file, another OmniOutliner file—to the document you're working on. Fortunately, OmniOutliner can accommodate all your document-attaching needs.
To attach a file, you can do one of the following:
- Drag anything in from anywhere, including files from a Finder window or text and images from a webpage.
- Click the paperclip icon in the Toolbar.
- Choose Edit ▸ Attach File.
- Click the toolbar's Action menu and choose Attach File.
When attaching files by any method other than dragging and dropping things into OmniOutliner, you are presented with a file chooser, that looks very much like a Finder window. Use the file chooser to navigate through your Mac's hard drive until you locate the file you'd like to attach.
In the chooser, you'll notice two options that affect how the file is attached to your OmniOutliner document:
- Embed the file in the document—The default, this is fairly obvious what happens: A copy of the file you've attached is embedded within the OmniOutliner file you're presently working on.
- Create a link to the file—Rather than embedding an exact duplicate of the file, as with the previous option, this copies the file's location on your Mac's hard drive into the OmniOutliner document.
You may not notice the difference between those two options when you're working on your system. Attach a file using either option and the files appear within your Outline. The big difference, comes into play when you send your OmniOutliner document to someone else. For that, you'll want to go with the default option (Embed the file in the document) so the person you're sending the file to will also receive the attachment. If you choose the other option, all they'll see is an icon and the filename of the file you've attached from your Mac. The problem is, because that file is on your Mac, they won't be able to view or open that file.
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If you're the only person who will ever use your OmniOutliner files, you might consider using the second option (Create a link to the file) instead of embedding attachments. The linking option makes your OmniOutliner files smaller (since the attached file isn't included), and you can still view and access these attachments since the files reside on your Mac.
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The disadvantage, however, comes when you delete a file that you've attached as a link. All you'll see is the file's icon and its filename. Do that, and even you won't be able to view the attachment, no matter how hard you try.
When you attach an image or PDF file, a preview automatically scales to the width of the column in which it appears. Other types of files appear as an icon with their filename.
If you click an image or PDF file you've attached, the following popover menu appears:
You can choose to have the attachment Show as Image or Show as Icon, and you can change the Display name for the attached file from its filename (the default) to something more descriptive. Non-image files won't have the Show as Image and Show as Icon buttons along the top. To open the file, click the Open with button, which recommends an app to use based on the kind of file you've attached.
Recording Audio
One of the many cool features in OmniOutliner 4 are the improvements we've made to its audio recording capabilities. To record something, click the Start Recording button in the toolbar; it's the one that looks like an old-timey microphone. OmniOutliner starts recording the instant you click that button. When you press that button, you'll also notice a couple changes in the user interface.
First, the text for the microphone button in the toolbar changes from Start Recording to End Recording. The button also has a small Stop button applied to it. The other change you'll notice is a red Recording bar appears just beneath the toolbar. If you've used OmniOutliner 2 for iPad, this looks very familiar.
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In the center of the Recording bar, you'll see a button to Pause recording, which changes the Recording bar's color to gray, and a checkmark button (Save) to stop recording. In the gray bar, you'll notice that Recording has changed to Paused, and the Pause button has been replaced with a Resume button.
Click the Resume button to continue recording where you left off, or click the checkmark (Save) button to stop recording. When you stop recording, an audio player clip shows up in your Outline.
Note
Logic pro x (10 4 4) full crack password free. Clicking the checkmark or the End Recording button in the toolbar has the same effect: your audio recording will cease and an audio file is saved into your Outline.
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Much like attachments, if you click an audio clip's Info button (the little i icon at its right edge), a display options popover appears. Here you can opt to have the audio clip show up as a player (the default) or as an icon. More importantly, you can change the audio clip's Display name from a random number string, to something more descriptive. This is particularly important if you choose Show as Icon at the top of the popover.
Tip
If you're using OmniOutliner to take notes while in a meeting, why not just record the meeting as it happens? That way, you can have a full audio recording of the meeting within the same document you're using for your notes. OmniOutliner can record up to six hours of audio in one stream.
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Be sure to read the Audio Recording Preferences section later in this guide for more information about audio recording options in OmniOutliner.
